Managing Your Fleet With Fuel Cards

by : Amy Nutt

Fleet fuel tracking and management ultimately has a positive bottom line effect that pertains not only to vehicle and fuel costs but also extends to employee behavior.

Among the key benefits offered by these fuel tracking programs are account management; vehicle and fuel gas maintenance and savings; operator behavior and roadside assistance.

. Vehicle - Gas card tracking ensures cost savings by reducing unauthorized expenses with purchase limits that can be set by time of day, day of week, transactions per day, dollars per day, or gallons per day. Fuel quantities and types may also be set in addition to vehicle maintenance report tracking.

. Employee - Controls on fuel and maintenance ultimately means more control over vehicle operators ensuring not only safer driving, but also safer drivers with more responsibility to the job at hand.

. Roadside Assistance - This tracking ensures timely roadside vehicle assistance in the event of a breakdown, designed to get you vehicle back on the road as soon as possible.

Fleet Services

Fleet services is a broad category term that defines the products, features and benefits befitting fuel tracking systems.

More often than not, this type of management service incorporates all or some of the following into their service offering:

-Vehicle Acquisition
-Fleet Maintenance
-Fleet Fuel Management
-License & Registration Reminders and Renewals
-Internet Tools
-Fleet Financing
-Fleet Insurance Services
-Fleet Credit Card Services
-Fleet Disposal

Fuel Card Benefits

Among the key benefits offered by a gas card management program are:

. Pricing - Fuel card programs offer both competitive and customized pricing according to the company size and needs. Fuel cost savings are foremost, but additional savings can also be realized by creating sustained efficiencies fleet wide.

. Reporting - Fuel cards save both time and money through demonstrated efficiencies in reporting. Fuel expenses are reduced by allowing only fuel and fuel and maintenance services. Another benefit is to find a company that offer gas cards that are not set as dollar limits and as such, not affected by fluctuations in fuel prices.

. All-In-One Billing - Look for a company that offers a comprehensive all-in-one billing. You will realize not only financial savings, but time savings as well. With weekly or bi-weekly vehicle management reporting, monthly summary reports, immediate email alerts advising of questionable purchases and maintenance service tracking and reporting all in one billing meets the needs of any business.

Investing in a fuel card management system benefits both fleets and merchants. Managers get an advanced processing system that customizes and controls fleet spending, simplifies billing and provides convenient access to a 24-hour/365 day administrative support. At the same time, fleet card accepting merchants profit from a large, diverse network of fleets, and increasing volume to their sites.